Aside from being one of the most prestigious and universal Olympic disciplines, Judo is more than sport - it is also an acknowledged educational tool and a way of life enriched by a moral code and ethic values.
Respect, honesty, self-control, friendship, courtesy, honor, courage and modesty - the eight values of the judo moral code are taught to every judoka from the very first time they enter a dojo. This code is incompatible with actions that go against the spirit of the sport.
Judo is and will always be a bastion against bad and blameworthy behavior. Anyone disrespecting the values of Judo shall be immediately and strongly sanctioned.
Yama Judo firmly incorporates the moral and ethical principles upon which the sport was founded. Since its founding in 1885, these principles have expanded throughout the world to become the guiding principles and policies for the learning, practicing, and teaching of Judo.
Yama Judo follows the policies of the International Judo Federation, the associated US judo organizations, and NC Judo Inc. In addition to those policies, Yama Judo has also established several policies for the benefit of it members.
The following policies may be amended or added to. Notification of policy changes will be placed on Yama Judo's website.
Yama Judo Club (us, we, our)
This privacy statement sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data that you provide us with. We take reasonable care to keep your information secure and to prevent any unauthorized access to or use of it.
What personal Data do we collect
Personal information (such as name, school, date of birth, address)
Membership contract information (such as name, date of birth, address, emergency contact, medical details, USA Judo membership number)
Competition data (This is collected and shared with USA Judo, to advise and guide members on the next steps in qualification or grading)
Personal data means any information about an individual from which that individual can be identified. We collect, use, store and transfer some personal data of our members, and where relevant their parents or guardians.
You provide information about yourself when you register with us, and by filling in forms and by corresponding with us by phone, email or otherwise.
Why we collect data and the
We use member information data to:
Enable the development of a comprehensive picture of the member to assist with progression in the sport;
Inform members about development of the sport, Club; and
Enable members to progress onto higher level competitions; and
Enable USA Judo to track and improve Judo for its members.
Relevant medical details will be given to emergency services if needed.
Parents phone numbers will be used in the event of an emergency or to contact parents when needed.
USA Judo membership number will be used for grading and competitions entries.
Lawful reasons for processing personal data
We will only use personal data for the purpose for which it was specifically provided.
Processing of your data is necessary for the administration of your membership.
By signing the Privacy Statement included in your membership form you have given consent for us to process and store the data provided.
Who we share your personal data with:
USA Judo
NC Judo Inc
Other Club’s where competitions are held
Coaches may be given relevant information needed during competition, date of birth and emergency contact details.
The reason for sharing your data is to highlight and encourage competitors to advance in the sport. Or to apply for further funding to ensure the sports or clubs longevity
We may disclose your personal information to third parties to comply with a legal obligation, or to protect the rights, property, safety of our members, associates and others.
Protection of your personal data
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed.
We will not sell, distribute or lease your personal data to third parties unless we have your permission or are required to do so by the law.
Your personal data is stored electronically in a password protected laptop, any paper work is kept in a locked cabinet.
How long we hold your personal data for
We keep personal data on our members while they continue to be a member or are otherwise actively involved with us. We will delete this data 7 years after a member has left or ended their membership, or sooner if specifically requested to do so.
We may need to retain some personal data for longer for legal reasons or regulatory purposes. We will remove the following data annually if the member has left; medical details and date of birth.
Your Rights
You have the right to ask for details of the information we hold about you at any time. Once you have made a request for information, we are obliged to provide you with your information within 20 business days. Such requests should be made to the Club Secretary by email secretary@yamajudo.club – we will verify this request in person or by phone before providing this information to you.
You will also have the right to:
Withdraw your consent
Ask us to erase information
Ask us to restrict how we process your information
Members Code of Conduct & Ethics
All members of Yama Judo Club must adhere to the following Codes:
All persons attending Judo sessions should conduct themselves in a manner, so as not to be intrusive to others and in accordance with the spirit of Judo.
Parents will be held responsible for their children’s behavior at all times.
Please do not stray or allow siblings to walk around premises.
Spectator Noise should be kept to a minimum inside the Dojo (Training Hall).
No Footwear is to be worn on Mats by anybody.
Participating Players must use footwear on every exit of Mat area (i.e. Toilet)
No Smoking, vapping, or consumption of alcohol or similar types of drinks in Dojo or Grounds.
No Eating or Drinking on Mat area.
No Bad Language should be used in Dojo.
No jewellery should be worn on Mat area.
No hard or metallic objects may be worn (This Includes Hair Ties)
General Hygiene: As Judo is a close combat sport; a high level of Hygiene is required.
Judo Suits / Clothing must be clean and odorless
inger and Toe Nails must be kept short and clean.
Long Hair (males and females alike) must be tied back with cloth/elastic ties only (free of metal/plastic)
The Coach in charge may revoke membership of any child or adult who can not follow these rules.
Yama Judo is not a babysitting organization. For your child to succeed in Judo and life, parental involvement is required.
Encourage your child to learn the rules and play by them
Discourage unfair play and arguing with officials
Help your child to recognize good performance, not just results
Never force your child to take part in Judo
Set a good example by recognizing fair play and applauding the good performances of all
Never punish or belittle a child for losing or making mistakes
Never punish a child who has already received discipline during a class session
Publicly accept officials’ judgements
Support your child’s involvement and help them to enjoy their Judo
Use correct and proper language at all times
If talking to one another during class, please do so quietly
The essence of good ethical conduct and practice is summarized below. All Coaches must:
Place the well being and safety of participants before the development of performance.
Develop an appropriate working relationship with students and members, based on mutual trust and respect.
Make sure all activities are appropriate to the age, ability and experience of those taking part.
Promote the positive aspects of judo
Display consistently high standards of behavior and appearance.
Follow all guidelines laid down by national and state governing bodies and the club.
Hold the appropriate, valid qualifications and insurance coverage.
Never exert undue influence over performers to obtain personal benefit or reward.
Never condone rule violations, rough play or the use of prohibitive substances.
Encourage performers to value their performances and not just results.
Responsibilities of a Coach include ensuring the welfare of their players. In order to help Coaches in doing this, all national and state judo organizations require all new Coaches to understand and abide by the organization's Coaches Code and Ethics.
Parents are advised that places within our classes are limited. This is for the safety and personal attention of all our students. If a student has a place within our club full attendance is required. Continual absences from class without reasonable explanations will result in the loss of the place for the student and the place will be offered to others on our waiting list. Parents will be informed when this matter arises.
Parents are responsible for bringing their child to the classes.
Parents must accompany their child into the hall area where the class is held.
Parents must ensure their child is on time for each class. Students should arrive five minutes before each class as the hall area must be prepared for the class. (See class times)
Students attending the second class must not enter the hall area until the previous class has finished.
The club will not take responsibility for any child who has not been admitted to us in this manner.
Parents are responsible for collecting their child from the venue
Children must be collected on time as the dojo needs to be cleared immediately after class times.
If parents wish to call earlier to collect their child from the club please advise us before class to avoid disruption.
Classes generally consists of fitness and strength training, warm up exercises, technical instruction and cool down periods. The structure of the exercises includes individual and team games to develop the students core balance, co-ordination and agility in a fun and enjoyable manner. Parents are advised that the structure of the class is determined by the head coach and is subject to change.
This applies to all children, adults, parents/guardians in and around the club premises.
The following are not permited in the dojo under any circumstances:
food
alcoholic, non-alcoholic beverages, or carbinated drinks
smoking or vapping
illegal drugs
live weapons
live ammunition
It is recommended that students bring a bottle of water with their name on it to each class for hydration purposes. Students must take their bottles home after each class.
We are always interested in feedback from parents about their needs and about our club, good or bad so that we may develop our service further.
Parents are welcome to talk to the coaches at any time at the end of each session.News letters will be sent out regularly as a way of keeping in contact with parents.
It is the responsibility of the parent to ensure they have read all information sent out to keep up to date with policies and procedures.
Parents will be notified of any major changes in the form of a letter which will be given to the students
Fees must be paid at the beginning of each class/term
In general terms students who are unwell should not attend class.
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Any student who becomes ill in class will be sent home as early as possible.
Students many be excluded from class, until the student has recovered, based on any of the following:
acute symptoms of food poisoning or gastroenteritis
seriously ill with any contagious/infectious disease
temperature if it is 100 egrees (38 degrees Celsius) or over
suffering with a severe earache or a deep hacking cough
has difficulty breathing
has an unexplained rash. The extent of the rash and how long the child has had it will be noted.
has vomited more than once in the previous 24 hours.
has had diarrhea more than twice in the past 24 hours.
untreated head lice or nits
Parents are reminded that for most infectious conditions there is a recommended period of exclusions for the protection of other students. Please discuss with us if you need further clarification in relation to this.
It is important that all records relating to students are kept up to date at all times.
It is our policy that all forms must be completed and signed by parents and returned to the head coach before a child is accepted into the club
Parents must inform the Head Coach immediately if any changes occur to the records held on file so records can be updated accordingly.
Parents are reminded that the club is committed to maintaining confidentiality and maintains a secure place to keep sensitive records.
All students attending the training or competition must hold current USA Judo membership. In the interest of student safety, USA Judo has a strict policy of: NO membership-NO Insurance -NO Judo
Our club’s aim is to provide a safe environment for all students.
Our practice is to provide good and active supervision at all times.
In the event of an accident happening parents will be notified and the incident will be recorded in the accident/incident book.
Our club has an equal opportunities policy in place which includes procedures for combating discrimination and to ensure that every student in our care feels valued and that each student learns to value and respect others.
The club will continue through its policy to seek to remove any barriers which may exist to equal opportunity.
Our club’s aim is to provide a fully inclusive and accessible environment for all its students. We are committed to ensuring all our coaches and volunteers are properly trained and qualified to coach people with extra support needs and that all these coaches and volunteers attend a disability awareness course.
Our club has a clear expectation of how students should interact with each other and adults.
Our focus includes safety consideration and respect for other people’s feelings, the development of negotiation and sharing skills, and the building of friendships.
We promote good behavior by setting examples as good role models and by providing consistency and a framework for the students.
Our rules are simple for students to understand and are enforced in a fair manner. Students need to know that the rules do not keep changing. Knowing that boundaries and goals are set helps students feel secure.
Parents will always be informed if a student’s behavior is giving concern as they may have an idea why there has been a change in behavior.
In the interest of safety students who continuously disrupt others during class will be asked to sit off the mat until the end of class and parents will be notified of their behavior on collection. The behavior will be monitored and discussed again with the parent if necessary.
At our club, safety is our priority. We are committed to a practice, which protects students from harm while they are in our care. We accept and recognize our responsibilities to develop awareness of the practices that cause students harm. We do this by:
Giving parents, students and volunteers information about what we do and what to expect from us.
Having registraging each child
Keeping records of each child including medical details, any special needs
Keeping records of attendance for students and staff
Keeping records of accidents/incidents and any unusual patterns reported.
Obtaining consent for various activities
Ensuring there are always sufficient coaches to child ratio present to supervise students.
Ensuring students are supervised at all times and never left alone, and staff know at all times where students are and what they are doing.
Ensuring our coaching staff are suitably qualified and registered.
Making sure that our staff and volunteers are carefully selected, trained and supervised.
Ensuring staff are trained and prepared for coping with challenging behavior.
Ensuring persons coming into contact with students in our club have been vetted.
Letting parents and students know how to voice their concerns or complaint if there is anything they are not happy about.
Procedures for dealing with grievances and complaints are in place
Ensuring our policies and procedures are reviewed and parents/guardians receive written confirmation of all amendments
Ensuring health and safety matters are in place
Ensuring access to USA Judo policies on child safety
Suspected child abuse will be reported to the authorities.
Many competitions and other events are held throughout the year across the state, region, nationally, and internationally. Every student is encouraged to participate in these events as they are an integral part of a student's development in judo and life.
Yama Judo will offer its members the opportunity to attend training camps and competitions.
Students who aspire to compete need train at least twice a week.
What to expect:
Almost all judo events now held require advance registration.
Generally most events are posted on the Internet and will include the following information:
name of event
purpose of the event
event dates and location
registration requirements
fee requirements and payment methods
additional information such as accommodations and specific items to bring
Students attending any judo event will need to take with them:
current USA Judo membership card
points book
appropriate releases
a clean judo suit.
a packed healthy lunch and plenty to drink for the day.
appropriate amount of money for food, drink and other expenditures.
appropriate clothing to change into after competition is complete.
Students should NOT bring:
valuables
electronic toys or gadgets i.e. Gameboy, iPad etc.
jewelry of any sort
For most judo events, it is usually best if travel can be done as a group. When traveling as a group, each vehicle should have a chaperone and adequate storage space for the riders' gear. Depending on the distance of the event, rest stops will be made for bathroom and food breaks.
Parents/chaperone responsibilities:
The coach cannot be a chaperone as he has a variety of duties that he has to perform at the event.
Register the student(s) for the event
While waiting to participate in the event, the child will remain the responsibility of the parent/chaperone
It is the parent's responsibility to assure tha their child has the required fees, forms, food and drink. The chaperone may collect any required forms to safeguard them, but will not buy or pay for any child's expenses.
The club does not accept responsibility for damaged lost or stolen items.
Parents are responsible for organizing adult supervision for their child in all home/away events
Doping has no place within the world of Judo, neither does competition manipulation or match fixing.
At Yama Judo we do not tolerate any form of bullying, harassment or intimidation from any person or source.
This procedure covers any necessary disciplinary action or actions as a result of a complaint or incident.
All officials, members, parents, guardians or others attending our venue or external venues as part of attendance on behalf of Yama Judo are covered by this document.
HOW TO MAKE A COMPLAINT
Any complaints should be put in writing and passed to a club welfare officer.
Where this is inappropriate or impracticable, complaints may be made in person to a club officer who will record the details either at the time or later where this is not possible.
All complaints will be dealt with in the strictest confidence and, where possible, the name of the complainant will not be divulged.
INVESTIGATION
All complaints will be investigated by a club officer/coach or officers/coaches as required.
All findings will be recorded and solutions discussed and where possible, resolved by a minimum of 3 club officers/coaches.
Discussion may be face to face, by telephone or via electronic means.
Matters involving child welfare issues will only be dealt with by those who have been suitably trained.
RESOLUTION
We will endeavour to resolve issues as soon as is practicable, and to communicate to the person making the complaint in a clear and concise form.
Where necessary, the resolution will be communicated to any others as may be necessary to ensure that actions are taken and followed.
ESCALATION
Where the complaint cannot be resolved within the club, and the nature of the complaint falls within their jurisdiction, the complaint shall be escalated to the British Judo Association.
Complaints should be sent in writing along with the name and address of the person making the complaint to:
The Chairman, Complaints and Conduct Panel
USA Judo
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Yama Judo reserves the right to take disciplinary action against anyone who:
Carries out a physical assault within our dojo or in the immediate vicinity of our venues or when at another as part of our judo activities.
Threatens a physical assault within our dojo or in the immediate vicinity of our venues or when at another as part of our judo activities.
Verbally assaults or abuses any member, parent, guardian, visitor, coach or officer of the club.
Harasses, bullies or belittles any of those mentioned above.
Causes emotional or physical distress or pressure to any judoka who is active on the mat during their session.
Disrupts training sessions.
Enters any venue unfit by drink or drugs.
Steals or attempt to steal property of the club, members or visitors.
Sells or attempt to sell drugs or other materials considered illegal or undesirable.
Displays any behavior that risks the health safety any welfare of those attending our club.
Displays any behavior in person or by written or electronic means that brings the club or the sport of judo into disrepute.
ACTIONS
Actions will be decided and implemented, where practical, at the time of the incident by club officers/coaches present.
This may include:
A verbal caution by a club officer/coach.
A period ban from the club venues.
Permanent expulsion from the club.
Intervention by the Police.
Club officers and coaches will fully cooperate in any investigation by the police or other authorities.
